5 Ways Event Planners Can Plan for Poor Weather

If you are an event planner and are planning an outdoor event this fall—whether it is a wedding, charity fundraiser, corporate event, or festival—you’ll want to make sure that you consider the weather. The weather in Illinois in the fall can be volatile, ranging from rainstorms to early snowstorms. Meticulous planning is needed to make sure the event you are planning is prepared for any type of weather. Here are a few steps you can take to weather-proof the next outdoor event you are planning.

Serve seasonal food and drink

Since inclement weather can happen at any time, you’ll want to consider a variety of food and drink options. If there is colder weather, then you might want to consider serving seasonal food and drinks like coffee, hot chocolate, or hot entrées. Serving enough water will be important as well to make sure that guests don’t get dehydrated during your event if the weather happens to be warmer. 

Rent a tent

When starting to plan an outdoor event, the first step you should take is to rent a tent. There are a variety of tents that you could consider renting, including century pole tents, sailcloth tents, clear-top tents, high peak frame tents, and regular frame tents. All of these kinds of tents provide shelter for event attendees in case of bad weather like rain. You can also rent tent sidewalls and doors to further protect guests from potentially bad weather. Guests will feel that they are protected from the elements while also still enjoying the event’s atmosphere. Consider renting tents from Joliet Tent, Chicago’s premier tent rental company. Joliet Tent supplies tents for all types of events to ensure a successful and weather-proof gathering.

Provide heating systems

Oftentimes, the weather in the fall can cause chilly temperatures. If this happens, guests could get cold, and won’t be able to fully enjoy the event. To protect guests, make sure to provide them with heating systems to keep them from getting too cold. Some tent rental companies provide these rentals, along with generators and power distribution, and even tent fans. You’ll be able to keep your guests and employees warm and comfortable if there is cold and stormy weather in the fall.

Offer umbrellas

If there is a chance it might rain during the event, consider offering umbrellas to guests. That way, they’ll be able to get to and from the event and still be fully covered and dry. You’ll also want to think about where you will store the umbrellas when they are not in use.

Use stable flooring

In addition to renting a tent, you might want to think about renting elevated floors for the event. That way, guests will have secure flooring to walk on in case the weather turns for the worse. Secure and elevated flooring allows guests to walk on a stable surface in case of rain or flooding, as well as protects them from slipping on the ground. 

Planning the event

Whether you are planning an outdoor wedding or a music festival, you won’t need to worry about the weather if you follow these tips. Planning the event will be a breeze, and you’ll be prepared for poor weather, whether it be chilly and rainy or freezing and snowy. 

Ready to begin planning an outdoor event? Contact Joliet Tent to learn more.