Tips for Planning a Successful Outdoor Corporate Event

Hosting a corporate event to show your employees gratitude for all of their hard work isn’t always an easy task. However, there are many simple and easy ways to host a fun and exciting event for your employees. Hosting the event outdoors can provide a fun and spacious environment for your guests. Here’s a list of a few tips that you can use to help you when planning your company’s next outdoor corporate event.

Hire entertainers

One way to put employees at ease at your corporate event is by providing entertainment. Entertainment could include live music, such as a band, musician, singer, or DJ. It’s a great way to liven the atmosphere at your event, and guests will enjoy singing (or dancing) to the music. Other forms of unique entertainment that may also be fun at a corporate event include comedians, magicians, fortune tellers, and hypnotists.

Serve food and drinks

Your employees will expect to be fed at your event and you’ll definitely want to meet their expectations by serving them delicious food and drinks. You can choose to serve food plated or buffet style at your event. There are pros and cons to both—when you choose to serve food plated, your guests won’t need to congregate around a buffet table. Plated service can be beneficial because everyone at the table gets their food at the same time. Buffets are nice because they allow guests to select their own amounts of food and what kinds of food they want. With either option your event attendees will leave feeling satisfied. 

Plan games or activities to play

Since you probably want your event attendees to have fun and bond, planning team building activities for them is a great idea. Some games you could play include Two Truths and a Lie, Never Have I Ever, or other icebreaker activities. Games provide a great way for employees to get to know each other better, as well as get conversations started.

Rent a tent

If you are planning an outdoor corporate event, you should definitely consider renting a tent to weather-proof your event. There are a variety of tents that you could consider renting, including century pole tents, sailcloth tents, clear-top tents, high peak frame tents, and regular frame tents. All of these kinds of tents provide shelter for event attendees in case of bad weather like rain. You can also rent tent sidewalls and doors to further protect guests from potentially bad weather. Guests will feel that they are protected from the elements while also still enjoying your event’s atmosphere underneath a tent. Consider renting tents from Joliet Tent, Chicago’s premier tent rental company. Joliet Tent supplies tents for all types of events to ensure a successful and weather-proof gathering.

Give gifts

Everybody likes free stuff, especially if it is a gift. Give your employees something to take home with them, so they can remember the event and feel the company’s appreciation for them. Party favors could be potted plants, personalized mugs or tumblers, candles, candy, cheese cutting boards, coaster sets, or wine bottle openers. You could also give away prizes for winning contests or games, or even do a giveaway through a raffle drawing.

Ready to host your event

After following these steps, you’ll be ready for your outdoor corporate event. You’ll be able to bond with your employees and show your appreciation for them—plus everyone will be able to have fun and socialize. Your corporate event will be a hit and your employees will be able to spend time bonding with one another.

Ready to begin planning your outdoor corporate event? Contact us to learn more.